Collect facilitator availability, find the evenings that work for every audience, book sessions without double-booking anyone — and publish a calendar people can sign up to. All in one shared workspace for your team.
Plannin replaces the spreadsheet, the group chat and the three Google Forms you were juggling.
Every facilitator marks the evenings they can do — available, maybe or not. One click per cell, saved for the whole team instantly.
Blank means “not answered yet” — different from “no”. Switch people off the roster while they are away; their answers stay.
For every workshop Plannin shows the dates on which everyone who runs it is free, and where two facilitators overlap.
Green dates: everyone who runs the workshop is free. Amber: someone is a maybe. Blue: free, but something else is booked that evening.
Book evenings per target group with a main and a backup date. The same person in two rooms or the same audience booked twice is flagged immediately.
Alternatives have their own audience ticks, show dashed in the calendar and are checked against availability — without counting as booked.
Shortlist dates, generate the question texts for your forms, import the answers as CSV and see which evening fits each group best.
Generate the question texts for Google Forms & co., drop the CSV back in, and the columns are matched to your shortlisted dates automatically.
Each team gets a public page with upcoming sessions and a sign-up form. Registrations land straight in the planner.
Honeypot, rate limit and duplicate check are built in. Remove test entries with one click; export everything as CSV.
Subscribe to the auto-updating .ics feed in Google Calendar, Outlook or Apple Calendar — or push single sessions with one click.
The feed updates itself on every save. Google Calendar polls it automatically — no more re-sending invitations.
Workshops, target groups, facilitators and dates in one view — with status, backup date and audience fit per group. Every change saves for the whole team instantly.
Name and email — that's all.
Give it a name and your groups. You are the owner.
Share the join link. Everyone who joins needs an account; you approve them, then everybody plans together.
Create an account, set up your team, share the link — you are planning together in three minutes.